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Adobe Connect Seminar Room License FAQ

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Note: In Adobe Connect 9.1, Adobe introduced a change to further enforce compliance with licensing Terms of Service. This change requires that all seminars are scheduled in advance. Read the FAQ below to understand how this change could impact your current Seminar Room usage and how to prepare for this change.

What is the Seminar Room license model?

License Terms: A Seminar Room license provides the use an Adobe Connect room with a size that is set based on the number of seminar room seats purchased on that license. Only one meeting in a Seminar Room can take place on that license at any given time. And, a designated Seminar Host must be present in the room. A Seminar Host is an individual you have employed or hired to administer the Seminar Room on your behalf. Also, the individual has been set up as a user and Seminar Host on your account.
- Explanation: Customers who buy seminar room licenses are paying for large rooms capable of hosting large online meetings. These meetings have a minimum capacity of 200 connections all the way up to 1500. Each seminar room is like an auditorium in a physical building and is treated separately from other meeting rooms. Seminar rooms are typically combined with another licensing model like Named Host. They are only used when large meetings are required. Only one meeting can take place on a Seminar Room License at any given time. Customers can designate any number of users in their organization as Seminar Room Named Hosts to manage their seminar rooms. There can be any number of Seminar Rooms created on one Seminar License. However, only one Seminar Room can be used at a time on that License.

Can I run two seminars concurrently on a single Seminar Room license?

No, only one seminar can happen at a time on a single license. (Two or more seminars cannot be run at the same time on a single license.)

How can I run more than one seminar concurrently on my Adobe Connect account?

If it's necessary to run two or more seminars at one time, it's necessary to have two or more separate seminar room licenses. (You need one license for each seminar that runs simultaneously.) If you do not have sufficient seminar room licenses, contact your Adobe Connect sales rep or reseller to purchase more.

If only one seminar can occur at any given time on a single Seminar Room license, how can I prepare for upcoming seminars while another seminar is running?

In addition to the single seminar that is enabled to run up to licensed capacity, you can run up to five additional preparation sessions simultaneously. Each can have up to five participants, on a single Seminar Room license. That way, hosts and presenters can prepare a room, rehearse a seminar with presenters, or export content like notes or chat, while an actual seminar is running.

These five “preparation” sessions can be run at the same time as a seminar. There is no scheduling requirement for these sessions. They can be run on an ad-hoc basis for purposes of preparation.

Does anyone who hosts a seminar in a Seminar Room have to buy their own Seminar Room license?

No, anyone in the organization can host seminars on a Seminar Room license. It is not tied to a single named individual (it is not a Named Host license). The license can be shared across the entire organization. Therefore, it can be cost effective, and easier to manage for administrators who don’t need to assign a specific named user to a specific license.

What are the actual terms around hosting in the Terms of Service and EULA?

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You can review the Terms of Service and EULA here.

What is the maximum number of attendees within a Seminar Room?

Seminar room capacity can be purchased for up to 1500 attendees. The licenses limits the number of attendees. For example. if you license a 500 seat seminar room, up to 500 attendees can join. Likewise, if you license a 1500 seat seminar room, up to 1500 attendees can join.

If your license capacity is more than 600, you are prompted to select the Expected Number of Participants. Then, you choose a Regular Seminar Session Up to 600 attendees, and a Large Seminar Session > 600 Attendees. If you plan to have >600 attendees, select the Large option to ensure that the room is optimized for use with large audiences. This step is not required if using the Events Module to schedule your seminars.

Am I required to schedule my seminars?

Yes. In Adobe Connect 9.1, all seminars are scheduled in advance. In Adobe Connect 9.0, all seminars exceeding 600 attendees are scheduled. With Adobe Connect 9.1, scheduling is required for all meetings on a Seminar Room, regardless of size.

The only exception is with preparation sessions, which can be run on an ad-hoc basis for the purposes of seminar preparation. There is no scheduling requirement for preparation sessions. Up to five preparation sessions can be run simultaneously, with up to five participants in each, on a single Seminar Room license. Your seminar rooms run in stand-by mode when they are run outside the scheduled time allowing you to run preparation sessions.

How do I schedule meetings on my Seminar Room license?

· If you currently use the Adobe Connect Event Module to schedule your Seminars, no further action is required. If you do not use the Event Module, watch this video tutorial to see a walkthrough of how to schedule your seminars BEFORE your upgrade. Be sure to schedule all your Seminar Rooms in advance of your upgrade to 9.1 to ensure your Seminar Rooms function at capacity during your events. Contact your account administrator for timing

Adobe Connect Seminar Room Serial Key